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Public Access Policies: Other Federal Agencies

This guide provides basic information regarding the public access policies of U.S. federal agencies.

Plan for the NSF's Public Access Policy

The NSF's public access plan requires investigators receiving NSF funding to deposit "either the version of record or the final accepted peer-reviewed manuscript in peer-reviewed scholarly journals and papers in juried conference proceedings or transactions" in a public access compliant repository designated by NSF.

These requirements apply to publications resulting from awards based on proposals submitted, or due, on or after January 25, 2016.

The NSF already requires funding applicants to prepare a Data Management Plan (DMP).   

"Data that underlie the findings reported in a journal article or conference paper should be deposited in accordance with the policies of the publication and according to the procedures laid out in the DMP."

Classified or protected data and research will not be made publicly available.

Effective Date

The policy from the NSF applies to awards resulting from proposals submitted, or due, on or after January 25, 2016.

Submission Methods

The PI/co-PI can deposit peer-reviewed publications in the NSF Public Access Repository (NSF-PAR) by logging in to Research.gov.

To deposit the publication, the PI/co-PI will need:

  • their Research.gov/FastLane credentials
  • their Award ID (a list will be automatically provided)
  • the Digital Object Identifier (DOI)
  • a copy of the journal or juried conference paper (formatted in the PDF/A standard)

 

Please see these resources for additional details:

NSF-PAR Getting Started Guide

Depositing Publications Video

Manuscript Version Required

"NSF-funded authors will be required to upload a copy of their journal articles or juried conference paper to the DOE PAGES repository in the PDF/A format, an open, non-proprietary standard (ISO 19005-1:2005).  Either the final accepted version or the version of record may be submitted."

  • The final accepted peer-reviewed manuscript is the version of the article that has been accepted for publication and includes all changes made by the author during the peer-review process.  
  • The version of record is the publisher's authoritative copy of the paper and includes all modications from the peer-review process, editing and formatting changes.

Embargo Period

The time before an article will be freely available to the public is typically called the embargo period.

For the NSF, the maximum embargo period will be 12 months after initial publication.

Repository

For final accepted peer-reviewed manuscripts of journal articles or juried conference papers, the NSF uses the NSF Public Access Repository (NSF-PAR).

FAQ for NSF-PAR