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Public Access Policies: Other Federal Agencies

This guide provides basic information regarding the public access policies of U.S. federal agencies.

Plan for the DOE Public Access Policy

The Department of Energy Public Access Plan requires investigators receiving DOE funding to "submit metadata and a link to the full-text accepted manuscript (or the full text itself)" to the DOE's Office of Scientific and Technical Information.

In addition, all proposals submitted to the DOE Office of Science must include a Data Management Plan (DMP).  A DMP "should describe whether and how data generated in the course of the proposed research will be shared and preserved".

These requirements will be included in award agreements beginning October 1, 2014.

Classified or protected data and research will not be made publicly available.

Effective Date

The policy applies to award agreements issued or renewed after October 1, 2014.

Submission Methods

The DOE Form 4600 Federal Assistance Reporting Checklist and Instructions has been updated and includes reporting for journal articles.

Final, peer-reviewed manuscripts can be submitted using the E-Link system to complete the AN 241.3 form

Instructions for completing the AN 241.3 can be found here.  

A new easy-to-use tool specifically for submitting accepted manuscripts is also available

Manuscript Version Required

The manuscript version required is the final, peer-reviewed manuscript version.  The DOE also refers to this as an accepted manuscript.  This manuscript is the version of the article that has been accepted for publication and includes all changes made by the author during the peer-review process.   It does not include the publisher's formatting.

Embargo Period

The time before an article will be freely available to the public is typically called the embargo period.

For the DOE, there is a 12-month embargo from date of publication. Please note that the DOE refers to this as an "administrative period".

Repository

The DOE repository is Public Access Gateway for Energy and Science (PAGES).